The operating system for recruitment agencies
One recruiter. The reach of a whole team.
Øracle OS reads every CV, runs your back office around the clock and frees each recruiter to carry a much bigger desk, so your agency can serve more clients, process more candidates and earn more.
Your growth was capped by hours. We removed the cap.
Growth used to mean hiring. Now it can mean giving every recruiter a system that does the admin for them.
Øracle OS is that system.
Your numbers
Set the sliders to how your team works today. Time, efficiency and revenue recalculate as you move them, and every figure is your own arithmetic.
Your team
01Time returned to your team
0hours back for your team, every week. Time for more conversations with candidates and clients.
Every recruiter
0 hreturned each week
Across a year
0 hover 46 working weeks
Equal to
0recruiter-weeks of 37.5 hours
02Recruiter efficiency
CVs one recruiter can work through in the same screening time, each week
×0more candidates handled by each recruiter, with no extra screening hours.
03More clients. More candidates. More revenue.
Beyond that, the same team has room to carry 0% more work before anyone works a longer week.
Illustration based only on the figures you enter. It is not a forecast or a guarantee, and results depend on how your team works.
Why Øracle OS
Six advantages that compound the day Øracle OS goes in. Open each one to see what it means for your agency.
Every CV is read, scored and written up the moment it arrives. Your recruiters start the day at the shortlist, not in the inbox, so each one can carry more roles, more candidates and more clients without working longer hours.
Candidates land in your portal with a score and an assessment against the skills and certifications the role requires, so you can answer a client with a shortlist while the role is still fresh. The system prepares. Your people decide.
The job brief, tracked applications, interviews, the placement, its fee and its invoice sit in a single chain. Nothing is typed twice, so nothing drifts out of step and nothing waits on someone remembering to bill.
Owners and CEOs see positions, candidates and placements as they move, with performance by department, team and recruiter. The Monday-morning spreadsheet is replaced by a view that is already up to date.
Four access levels. Fees visible only to the people who should see them. Every change to people, teams and clients is a logged request, and a deleted position is archived and recoverable. Your data is yours to govern.
Capacity you free is capacity you can sell. Add a department, a team, a client or a recruiter with a request and they join the same record, so the firm keeps its shape as it grows and every extra placement is revenue your payroll did not have to grow to earn.
How it runs
Each step writes to the same record, so nobody copies information from one tool to another.
The requisition form becomes an open position.
AI reads the brief and picks out the skills and certifications that matter.
Every application link is tagged, so you see where each candidate came from.
Each CV is read, scored against the role and written up.
Recruiters and hiring managers decide, in the portal.
Booked from the portal, with the calendar kept in step.
Client, fee and billing details carried across from the position.
From the placement, through Øracle OS or your own system.
Your competitors are still hiring. You won't need to.
Øracle OS makes it possible.
One portal, four seats
Your agency gets its own Operational System. Team members sign in with a one-time password sent to their email, to maximise the security and privacy of your data. You decide what every team member sees, and what they can do.
Scroll to move through the four seats
A focused workspace for the roles they run. Every candidate arrives read, scored and written up, so the day starts at the shortlist.
A window onto their own department and team, and nothing beyond it: every recruiter attached to it, every assessed candidate and the progress of each position, with the freedom to shape the brief and manage the placements.
The full operating picture and the controls to run it: every department, team, hiring manager and recruiter, from the first brief to the final fee.
Built for the people who own the business: the complete picture, every CEO power, and a safeguard on who holds the keys.
Security and data protection
Candidate records, client lists and fee schedules are among the most sensitive things an agency holds. Øracle OS is built around that fact, from the first sign-in to the last archived record.
Every session starts with a one-time password sent to the person's own email. There are no shared passwords to leak, nothing to reuse and nothing to forget.
Sign in · name@youragency.com
Waiting for your one-time password✓ Verified
Fee amounts are visible to the CEO and Owner, and to a Hiring Manager for their own team. A Hiring Manager can record placements, but every invoice goes to the CEO for approval. For Recruiters, the figures are simply not part of the portal. Choose a seat and watch the column disappear.
View the portal as
Fees and billing are not shown at this seat
Add or remove a person, a team or a client and the request is recorded as it happens: what was asked, then what was applied. Nothing changes silently, and the trail is always there.
Some CEOs approve every invoice. Others let the agency run itself. Choose for your agency and change it whenever you like. Going away? Appoint a Lead Manager for set dates, and they approve in your place. Nothing waits unnoticed: a pending approval gets a reminder after 24 working hours and goes to the CEO or Lead Manager after 48, with an optional daily digest by email.
Invoice approval
Every placement and every invoice keeps a permanent record of who added, sent, edited or archived it, and when. Nobody can edit or delete the log, the CEO included. Read it as the Activity Log, on the record itself, and as a last-updated column in every list. The CEO and Owner see the whole company, a Hiring Manager sees their own team and its recruiters.
Activity Log · placements and invoices
A request that would grant owner-level access, or change who is CEO or Lead Manager, never runs on its own. A member of our team reviews it before anything happens.
Delete a position and it is archived, not erased. Our team can restore it, so a mistake never becomes a loss.
Your data is encrypted as it travels between your people and the portal, and while it is stored.
Your agreement sets out the terms that apply to your data.
Onboarding
48–72Hours from payment to your first training call (our target)
A clear road from first conversation to a team working in its own system.
We show you the portal running on a realistic agency, answer every question, and agree terms shaped around how your agency works.
The conversationWe build your Operational System: your company record, departments and teams, every person with the right access level, and your own portal address, all ready before training begins.
We build itA live session with your CEO and team leads, working on your own positions. We walk each seat through exactly what it sees and what it can do.
Live, on your dataYour recruiters start working in it, and support is a message away. As you grow, adding a person, a team or a client is a request.
In productionStep inside Øracle
See the portal your people would use, the shortlist your recruiters would open and the view your owners would have. One conversation, built around how your agency works.
